Notice of Trustee Nominating Committee Meeting and Nominee Application Deadline
Notice is hereby given that pursuant to the bylaws of Baldwin County Electric Membership Corporation, a meeting of the Trustee nominating committee will be held at the office of the cooperative in Summerdale, Alabama on Monday, August 17, 2020, at 11 a.m. for the purpose of considering candidates for Trustee positions for districts five and seven. Any member desiring to be considered for election to the office of Trustee must attend the meeting of the nominating committee at the date and time established above.
Any person desiring to seek board nomination is required to submit a completed application by the close of business on Monday, August 10, 2020. Interested members may obtain an application from the headquarters office of the cooperative. Such completed application should be delivered to the headquarters of Baldwin EMC located at 19600 State Hwy. 59 in Summerdale, Alabama.
Members may contact the cooperative for further information regarding the election process.
At the annual meeting of the members of Baldwin County Electric Membership Corporation, the membership will elect trustees for Districts five and seven. Any qualified member who seeks nomination to the board of trustees may do so according to the procedures outlined in this notice.
Pursuant to the bylaws of Baldwin County Electric Membership Corporation, Article IV, Section 3, the committee for nominations shall meet at the Cooperative’s headquarters not more than 84 days and not less than 77 days prior to the meeting of the members. Members who seek nomination to the board shall submit to the Cooperative, not less than seven (7) days prior to the meeting of the nominating committee, an application for board nomination (in such form as the Cooperative shall require) together with such other materials as are necessary to substantiate the member’s status as a bona fide resident of the district which the member seeks to represent in accordance with Article IV, Section 2 of the bylaws. Such date and time of the meeting of the committee shall be published at least 14 days prior to the meeting of the committee. Such publication shall be made by publishing such notice in the Alabama Living magazine or, in the discretion of the board, by delivery of such notice to the members by United States mail, by electronic mail, by posting such notice on the Cooperative’s website, or by placing a legal notice in a newspaper of general circulation published in Baldwin County and Monroe County, Alabama.
The committee shall elect its chairperson and review prospective nominees. The committee then may nominate at least one trustee from each district of the Cooperative from which a trustee must be elected to that office as the same then exists. All members seeking nomination to the board of trustees must be physically present at the meeting of the nominating committee in order to be eligible for nomination to the board of trustees. All nominees selected by the committee must satisfy the eligibility requirements set forth in the bylaws for trustees. Nominations are at the discretion of the committee, and the committee is not required to nominate all eligible prospective nominees. The nominating committee shall have the authority to suspend and reconvene the nominating committee meeting in order to evaluate the qualifications of those members seeking nomination to the board.
Any prospective nominee satisfying the trustee eligibility requirements set forth in the bylaws who was considered by the nominating committee and not nominated may submit to the Secretary, during the regular office hours of the Cooperative and not more than 14 days after the meeting of the nominating committee, a written petition for nomination signed by not less than 25 members of the Cooperative as of the record date for the annual meeting of the members. The petition must be on an official form adopted by the board of trustees and available from the Cooperative. No petition will be considered on any form other than the petition form officially adopted by the board of trustees. Each member’s signature appearing on a petition for nomination must be dated and accompanied by the member’s address. The petition may contain only one signature from any joint membership. It shall be the duty of the board of trustees or its designee to verify the accuracy and authenticity of the signatures affixed to the petition. If the board of trustees or its designee determines that any such prospective nominee satisfies the eligibility requirements and that the submitted petition is properly signed and dated by the required number of members and that each signature is genuine and belongs to a member in good standing as of the record date, the individual submitting such petition shall become a nominee for trustee.
The Secretary shall publish a list of all nominees by trustee district and shall specify which nominees were nominated by the committee and which by petition, if any. Such publication shall be made in the last publication of the Alabama Living magazine prior to the annual meeting or, in the discretion of the board, by United States mail, by electronic mail, by posting such list on the Cooperative’s website, or by placing a legal notice in a newspaper of general circulation published in Baldwin County and Monroe County, Alabama. If the board should elect to provide notice of the list of nominees by a method other than by publication in the Alabama Living magazine, such notice shall be made not later than 14 days prior to the date of the annual meeting. The ballots for voting on trustees shall likewise specify which nominees were nominated by the committee and which by petition, if any.